A couple of weeks back my trusted (rusted?) 3 year old MacBook pro wouldn’t boot. By the sounds of it, it was pretty obvious that it wasn’t something I could fix / hack, so I took it to the local Apple store. I had put on my “I am a Mac” T-shirt hoping to score some brownie points at the genius bar.

A quick diagnosis at the genius bar showed that the motherboard had likely conked. So it had to shipped to their depot to have it replaced. The extended apple care warranty had just expired, but the “genius” at the genius bar was gracious enough to “let it slide” and told me he would take care of it without charging anything. Wow!! That’s probably a good $300 worth of repairs.

I was supposed to have received my machine back in 5 to 7 business days, but lo and behold, I got a call in just 2 days saying my machine was ready. Woot. Awesome Apple. But wait, there is more. Not only was the logic board replaced, Apple had also replaced the optical drive and two fans, since they were not in “good condition”. What a nice gesture. But wait, there is even more!

mahatma-Gandhi-customer

One of the rubber pads at the bottom of the MacBook had fallen off. I was curious what they had done about it and sure enough all four of them were replaced. I mean, who cares about the rubber pads at the bottom, except of course the user. You don’t even have to be a fanboy like me, to be impressed by such attention to detail.

I was happy enough when Apple fixed my machine for free, even though it was out of warranty. But such attention to detail truly delights your customers. It demonstrates empathy, and it shows your customer that you care about them.

Fixing something with a bunch of goodies makes your customers happy. Going above and beyond what is needed and paying attention to detail delights them enough to write a blog post about it and tell the story to everyone in their inner circle of friends and colleagues.

Are you delighting your customers?

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By now, Everything that needs to be said about the Gmail outage has been said. Maybe not, until I have added my 2 cents. Haha.  I was curious what Google would say in this matter and how they would react. Similar to my earlier post on the Anatomy of a customer service email, here are my thoughts on Google’s well written blog post:

Gmail Outage Blog Post

Gmail Outage Blog Post Analysis

  1. Say, sorry, straight up. Not wishy washy, not the “We apologize for any inconvenienced this may have sort of caused” kind, but a straight up one human to another kind. Sorry!
  2. Now give them the good news on how you have rectified the issue. Provide details on how many were impacted, what the impact was and so on.
  3. Then, provide an explanation. Many people may just care about the first two items (the fact that they are apologizing and why it is ok now). If you do need an explanation, provide a meaningful one.
  4. Provide a concrete timeline on when the issue will be resolved. This is one missing component from this post.
  5. Talk about why this won’t happen again. The post only alludes to it, it could have done a better job on this front.
  6. Apologize again and end on an empathetic / positive forward looking comment.

How have you communicated bad news to your customers? Do you think Google’s response is adequate? Does it convince you?

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Example of a well written Customer Service Email

In my observations on the Mac App Store yesterday, I had mentioned that I had accidentally purchased an App and noted that the support URL from the FAQ didnt work (it was subsequently fixed).

Meanwhile, I had opened a support request with the iTunes App Store (which is different than the Mac App Store). I wasn’t really hoping on anything concrete, and likely a “We are iTunes App Store, we can’t help with Mac App STore” style email, so I was pleasantly surprised to receive an email from Apple Customer Service today.

AppStore Support email.png

 

This email has all the ingredients of a well-written customer service email :

  • It has a conversational tone by using my first name at the end of sentences.
  • It communicates empathy (“I can appreciate how eager you must be to get your money back”).
  • It tells me what action has been taken now (The transaction is flagged)
  • It tells me when I can expect something to change (5 business days).

For a somewhat related post on the best way to respond to customer criticism, check out Cindy Alvarez’s well written post on The 4 A’s of responding to customer criticism

iFanboi is happy

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I spent a good chunk of Friday drinking at the Cambridge Innovation Center attending the Boston Simulcast of the Startup Lessons Learned Conference (#sllc) Oh, I mean drinking from the proverbial firehose.

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While every talk was pretty good, I am first going to summarize those from which I learnt the most (in the order in which they appeared in the conference). You may also want to check out the list of my tweets from the conference. This is Part of 1 of the Lessons that I learned from the conference. (Update : Part 2 never materialized because I was busy “getting out of the building” and building awesome scanner software that people are willing to pay fo)

  • Kent Beck on To Agility and Beyond: Kent made a case that the  ”Build” -> “Measure” -> “Learn” loop is actually backwards and that it ought to be “Learn” -> “Measure” -> “Build” or put more elaborately, it is to say :
  1. Make an assumption
  2. Identify how you will validate it, and
  3. Build something to validate it.But as  Ash Maurya comments on Kent’s blog post, I think the loop is just as fine, depending on your definition of “Build” (Build can be something as small as a dummy landing page or a mockup). The larger takeaway for me was how Kent expanded the Agile Manifesto to Customer Development. Specifically, these extension points were the most interesting to me.
  4. Pre-AgileAgileExtension for Cust.Dev.
    Comprehensive DocumentationWorking SoftwareValidated Learning
    Contract NegotiationCustomer CollaborationCustomer Discovery
    Following a planResponding to changeInitiating change

    And finally, Kent highlighted that Good engineering is not the same as Good Startup Engineering. Good Startup engineering involves making the transitions from “hack” mode to “scale” mode to “optimize” mode, transitions which define the success of a startup.

  • Ash Maurya on Continuous Deployment: I was originally amazed when I first read about Eric Reis mention 50 builds a day. My most important takeaway from this was that it is not necessary to think of continuous deployment as a mega project. In fact, that is against the spirit of being lean. Start somewhere meaningful, and keep chipping at it.
  • IMVU Team on Scaling Customer Development : This was the most informative talk of the conference. It was great to get insights into a how a moderately big-size company does Customer development and if the concept Scales. Well, it does! But you have to watch for some traps.
  1. Too much emphasis on customer facing changes will likely increase technical debt: I can definitely related to this. This is precisely while we have instituted a “Kaizen Sprint” at OfficeDrop. The Kaizen Sprint is a short sprint at the end of every 3 sprints, with the goal of reducing the technical debt accumulated during the prior sprints.
  2. “Big bet” projects could become next to impossible and a missed opportunity : Yep. When your “radar” is defined by two sprints ahead and you are constantly thinking “Minimum Viable Product”, you absolutely run the risk of doing this. One way to mitigate the effect of such narrow/sharp focus is to institute “hack weeks”  (or the Atlassian-inspired variation – FedEx Days that we do at OfficeDrop). Developers can work on whatever they want for that time period and at the end of that, the Product Owner decides on incorporating it back in the product or adds it to the backlog.[Update : Thanks @bdurrett for links to the slides and video from the conference]
  • Eric Reis’ chat with Randy Komisar : This was the highlight of the conference for me. Randy’s “sage-advice” was that once a startup gets funded, the business plan goes to the trash and gets replaced by a Business Dashboard. No, there is no template for that Dashboard, because that would then be relegated to the same usefulness as the plan. Fundamentally, the dashboard culturally represents your company, is relevant to your industry AND most importantly, is helpful to you to provide  a sense for where the company is headed. Here are the key components of what should be in a Dashboard
  1. Your “leap-of-faith” questions: These are the fundamental questions that will determine if your product will succeed. For example, for the Sony Walkman, the question was whether people would stick in headsets in a subway, rather than talk to other people.
  2. What you measure to track those questions: These would include the typical vanity metrics, but also those that are specific to your product / business
  3. What are your alternatives if you don’t track against those metrics : This basically forces you to ask the question of “Do we pivot”?

I still have a ton of goodness to write about, including wicked cool stories about Aardvark, KISSMetrics, DropBox and an inspirational talk by Steve Blank. Some teaser questions for you until then (one easy, one not-so). Do you know who founded GM? Do you know who was the rockstar CEO of GM in the early 20th century?


 
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